Give Every AI You Use a Perfect Memory of Your Business and Life
Colliva is the governed knowledge vault that works under Runner, Hermes, ChatGPT, Claude, Gemini, and just about every AI tool that provides MCP access. Bring your whole knowledge base into one place, connect your AI tools once, and every model starts every task already knowing your business. Nothing changes without your approval.
The Smartest Tools You Own Start From Zero
Somewhere on your computer is a folder that holds your best thinking. The strategy memo you sweated over. The brand guide you paid an agency to build. The customer research, the financial reports, the deck from your last planning retreat.
Your AI has never read any of it.
So every morning, ChatGPT wakes up knowing nothing about your business. You paste in context. You re-explain your customer. You attach the same three documents you attached last Tuesday. And when you skip that ritual, you get output that sounds confident and misses badly, because the model guessed at decisions you settled years ago.
Multiply that across a team. Five people, five different prompts, five different versions of the company story. Your best AI work is buried in chat histories nobody can search.
You do not have an AI problem.
You have a context problem.
The layer that sits under every AI you use
Colliva works under every AI you use. It is a cloud-hosted vault for your entire knowledge base: markdown notes, PDFs, Word docs, spreadsheets, slide decks, images, saved articles. It connects to Runner, Hermes, ChatGPT, Claude, Gemini, and any tool that speaks MCP, the open standard the major AI platforms have already adopted.
Import your knowledge base once. Connect each AI tool once. From then on, any model you authorize can search your files, read them, and cite them. Ask Claude to summarize last quarter’s board report, and it works from the actual PDF. Ask ChatGPT to draft a sales email, and it writes from your real positioning document.
Your laptop can be closed the whole time. The vault lives in the cloud, so your knowledge is available to every tool you trust, even while you sleep.
LLMs, agents, and whatever ships next. Swapped out every few months.
Knowledge, skills, and memories—both individual and organizational. Your single most valuable corporate asset, and the only layer no competitor can copy.
Devices, chips, and data centers. Commoditized, and getting cheaper.
Three steps, and then it just runs
Import everything once.
Upload your knowledge base as a ZIP—folders and subfolders intact, every common file type accepted. Colliva extracts the text inside PDFs and Office documents and runs OCR on images, so search reaches inside everything you own. Even a whiteboard photo becomes findable.
Connect your AI tools once.
Each tool gets its own access key, scoped to exactly the folders you allow. Your general writing assistant never sees the financials folder. Revoking access takes one click.
Ask, then approve.
Your AI searches and reads on demand. When it wants to change a file, it proposes the change instead of making it. You review exactly what would be different, then approve or reject. Every action lands in an audit log.
Bring Your Obsidian Vault
With You
If you have spent years building a second brain in Obsidian, you do not have to rebuild it. Point Colliva at your vault folder and the whole thing comes across in one import: every folder, every note, every filename exactly where you left it. Your YAML frontmatter is read and kept. Your notes stay markdown. Even your .obsidian settings folder is recognized and left behind, because it belongs to the app, not to your thinking.
The same import works for a folder exported from Notion, Bear, or Apple Notes, or for a ZIP of the whole archive. Up to ten thousand files per import.
Your second brain stops being a folder only you can open, and starts being something every AI you use can read.
- My Vault/
- logs/
- 2026-07-28.md
- skills/
- Draft-Board-Update.md
- knowledge/
- Positioning.md
- Voice Guide.md
- .obsidian/skipped
- Same folders, same filenames
- Frontmatter read and kept
- Notes stay markdown
- Readable by the AI tools you authorize
Obsidian is great, but it has serious limitations.
You can point an AI at a local vault today, and it works. Right up until the moment it doesn’t.
Close the laptop and your AI is cut off. The vault only exists on that machine.
The vault is always up. Your AI can read it at three in the morning with every laptop shut.
Your teammates cannot reach it at all. Their AI is working from a different, older story.
One vault your whole team works from, so every tool is reading the same thing.
And if they could reach it, they would get all of it. There is no way to hand over part of a vault.
Each tool gets its own key, scoped to only the folders you allow. Revoking it takes one click.
Anything with write access edits your notes directly.
AI proposes the change. Nothing lands until you approve it.
No record of what changed, or which assistant changed it.
Every AI read, every proposal, and every approval lands in an audit log.
AI Proposes.
You Approve.
This is the part that lets you sleep at night.
Nothing an AI generates becomes part of your knowledge base until you approve it. For text files, you see every changed line marked up, the way a good editor marks up a manuscript. For a PDF or an image, you see the current version and the proposed replacement side by side. Approve, and the swap happens cleanly, with the old version retained for thirty days in case you change your mind.
No silent overwrites. No wondering which version is real.
Governance sounds like bureaucracy until you have watched an AI confidently rewrite something it should have left alone. Your knowledge base stays trustworthy because AI cannot touch it without you.
Your Knowledge Stays Yours
Colliva stores your files in the same formats you gave us. Export your entire vault as a ZIP any time, folder structure preserved, and walk away with everything. No proprietary format. No lock-in.
Or skip the ZIP and keep a local backup folder: Colliva can make one-way, periodic backups to your own computer on the cadence you choose — every five minutes, every hour, or every day. Each pass copies only the files that changed, giving you an Obsidian-usable escape hatch if Colliva is unavailable.
That is deliberate. AI vendors will come and go over the next decade. Your company’s knowledge should outlive all of them.
- Strategy/
- Positioning.md
- Board-Report-Q3.pdf
- Brand/
- Brand-Guide.pdf
- Logos/
- Customers/
- Research-2026.xlsx
Picture an ordinary Tuesday six months from now.
Before a renewal call
You ask Claude what terms you agreed to with your biggest customer, and it pulls the answer from the signed agreement.
A campaign draft
Your marketing lead asks ChatGPT for a campaign draft, and it comes back sounding like your company because it read the brand guide first.
A one-click approval
An AI proposes an updated version of your pricing one-pager; you glance at the side-by-side comparison and approve it.
Nobody re-explained anything. Nobody pasted a document into a chat window. The work started closer to right—and every approved output made the system smarter for the next task. That is the quiet compounding most companies are missing: AI work that accumulates instead of evaporating.
I have spent most of this year building out my own Obsidian Second Brain system. It holds my knowledge base, my carefully curated skills, books and articles I’ve read, and my daily work logs. Every AI I use reads from it, and every change an AI wants to make waits for my approval.
The difference shows up in the work: drafts arrive in my voice instead of a stranger’s, grounded in decisions I actually made. The quality is better than I could do without AI—but only because it has my complete context.
However, it has its limitations. That’s why I built Colliva. It’s built from the ground up so you don’t need to be a systems architect or a coder to use it. Best of all, you can give your entire team access to it, so they get the same results.
I’ve built companies for more than four decades, and I now spend my days helping business owners put AI to work. This is the tool I kept wishing every one of them had.
Questions You’re Probably Asking
Join the Waitlist
Your knowledge base is already written. It is sitting in folders and inboxes right now, waiting for the day every AI you use can finally read it.
Give it that day.
One vault. Every AI. Nothing changes without you.